Many Small Businesses Outsource Their Digital Document Storage
Today’s office must continue to adapt to the changes in technology. From managed print services to document storage systems, it is important that offices of all size maintain a system that allows easy retrieval of any needed documents, while at the same time avoiding paper waste whenever necessary. It likely comes as no surprise that in out data driven world, the website StopWaste.org reports that 17% of everything printed is considered waste. And while they are many times when paper copies are not needed, it is important to have managed printing solutions in place for when you need paper copies. Likewise, it is essential to have the most current document storage systems so that you can archive any necessary data.
Fortunately, print management software allows companies of all sizes to monitor the documents that are necessary for meetings and conferences, as well as have a system in place to allow early retrieval of documents from the past. And while we think that everything in our lives is now digital, the reality is that there are still many businesses and transactions that rely on paper documents.
As the deadline for tax filing approaches, more and more businesses are reevaluating their digital document storage and print managed services. And while there are many other uses, Accounts Payable, Accounts Receivable, Contracts Management, and Human Resources are the four departments or aspects of a company that benefit most from document management systems. In an effort to safe space and the keep information safe, digital storage with the right company can help you make sure that your business is able to complete all of the necessary tasks during tax season, as well as other important financial times.
Filing continues to be important to the success of many businesses. Filing accounts, for instance, create a great deal of office debt. In fact, on average, filing costs as much as $20 a document. Even more expensive, every misfiled document can cost a businesses as much as $125 in lost productivity. An increasing number of companies, as a result, mainly rely on digital document storage. Document management and print services, therefore, are the main service areas that providers offer. The benefits of going paperless continue to multiply, and managed print services involve taking over the print services of client companies, so that other companies can outsource their printing needs to the client.